Wednesday, March 1, 2017

Internships, NBR (Seattle, Wash)

Publications Internship—Spring 2017
Seattle, WA


The National Bureau of Asian Research (NBR) is seeking an unpaid, volunteer, part-time Publications Intern (8–12 hours per week) to assist with formatting, proofreading, and copyediting, as well as with the distribution of NBR publications.

This entry-level internship position would be ideal for a candidate seeking to develop office skills and professional experience in publishing while also working at a nonprofit research institution. The internship, though volunteer, pays a nominal stipend. Students are also encouraged to apply for credit or funding through their home institution.

Responsibilities
Assisting with formatting, proofreading, and copyediting manuscripts
Assisting with distributing NBR publications, including processing and shipping orders
Providing general office support for other NBR activities, including answering incoming calls to the organization

Qualifications
Current student
Strong written and verbal communication skills
Proficiency in Microsoft Word and Excel
Positive work ethic and the ability to work both independently and as part of a group
Attention to detail and the ability to handle multiple tasks efficiently
Interest in publishing; interest in Asia studies and international relations is a plus
Familiarity with The Chicago Manual of Style is a plus

Application Process

Applications for this position are due March 1, 2017. To apply, submit the following to Ms. Hitomi Taylor at employment@nbr.org:
Application form: PDF or MS Word
Cover letter that details your qualifications, interests, and availability
Resume
A brief writing sample on a topic related to your field of study
Contact information of three references, including name, title, affiliation, relationship to you, phone number, email address

Gorton Center Assistant
Seattle, WA


The National Bureau of Asian Research (NBR) is recruiting an Assistant for its Slade Gorton International Policy Center. This is an entry-level, part-time (15 hours per week) position beginning in April. Schedule has some flexibility during the week, but some work outside of regular hours on public events, including some evenings, will be needed. The Gorton Center (GC) Assistant reports to the President of the Slade Gorton International Policy Center to assist with administrative, communications, and event activities that facilitate the smooth running of the Center.

The successful candidate will be a highly organized, detail-oriented, proactive professional with excellent writing and editing skills across a variety of formalities and platforms. Attention to focus, voice and deadlines is critical. Ability to work collaboratively across internal and external organizations is a key requirement.

Responsibilities

Clerical/administrative:
Keep president’s calendar and schedule in alignment with senior GC and NBR team members, including all GC activities and NBR common rooms and parking.
Keep track of donors (date, source, amount, cumulative amount) and acknowledgements.
Synch and maintain contacts between GC and NBR.
Coordinate Global Leader Program (GLP) activities:
Oversee application process, interviews, notification of acceptance or thank you for applying.
Coordinate monthly meeting prep (students, GC principals, speaker), follow-up.
Coordinate GLP public-policy programs preparation and follow-up.
Responsible for development and maintenance of mentorship database.
Keep track of former GLP graduates and their activities.
Coordinate Leadership Award process.
Manage graduation event.
Responsible for office supplies, refreshments for events.
Submit GC expenses for reimbursement.

Communications/writing:
Draft and coordinate review of social-media posts, website items; coordinate newsletter items and monthly updates for NBR; take and upload photos for posting and archiving.
Draft and/or edit communications to GLP students and speakers for review by GC president.
Draft for review by senior staff letters of recommendation for GLP students applying for internships, academic or work opportunities; review requirements and align language accordingly, and ensure timely submission
Work with NBR communications team on IT requirements, needs and capabilities.
Assist with drafting of talking points for senior staff at public events.

Event coordination:
Manage lists, invitations, rsvps.
Coordinate location, set-up, AV needs, refreshments, clean-up, follow-up.
Take photos and/or coordinate with official photographer.
Coordinate with vendors, including venue, TVW, food and beverage, parking.
Prepare materials needed for event.
Oversee financials of event.

Qualifications
College degree in any field, with a strong personal interest in public policy
One year of relevant experience a plus.
Excellent writing skills required.
Familiarity with Word, PowerPoint, Excel, Outlook software.
Knowledge of social-media use and capabilities highly desirable.
Comfort working with many constituencies, including elected officials, private-sector executives, diplomats, members of academia, journalists, students, and others are important factors to the success of this position.

Application Process

The deadline for applications is Sunday, March 12, 2017. To apply, submit the following to NBR:
Cover letter
Resume
Application form: PDF or MS Word
Names of three references (include title, affiliation, relationship to you, email, and phone number)

Please email application materials to: Ms. Hitomi Taylor, Human Resources Assistant, employment@nbr.org. Incomplete applications will not be considered.

Office Assistant (Part-time)
Seattle, WA


Do you enjoy customer service, excel in the areas of organization and communication, and have a passion for details? The National Bureau of Asian Research (NBR) is seeking an Office Assistant to perform office and administrative support activities for its Seattle office. This is an entry-level, part-time (15-20 hours per week) position beginning in April. The Office Assistant reports to the Assistant Director for Operations/Executive Assistant to the President.

Responsibilities include:
covering the front desk and answering the phones
responding to general email inquiries or routing to the appropriate staff person
taking inventory of and maintaining office equipment and supplies
maintaining NBR’s institutional filing and storage systems
maintaining NBR’s contact database in Microsoft’s CRM
assisting in the preparation and set up of office events
mailing packages and sorting mail
tracking staff birthdays and anniversaries and assisting in the coordination of internal celebratory events
supporting the Executive Assistant to the President in managing the President’s calendar
supporting the Executive Assistant to the President in making travel, meeting, and event arrangements

Qualifications:

S/he must exercise excellent judgment and possess outstanding organizational and communication skills. As the Seattle office’s first point of contact (in person, over the phone, and by email), the Office Assistant must advance a welcoming, professional demeanor and appearance. The ideal candidate should be a motivated self-starter who can work independently and as part of a team, pays acute attention to detail, and is not afraid to roll up his/her sleeves and undertake a variety of responsibilities.

Application Process:
The deadline for applications is Wednesday, March 15. To apply, submit the following required materials:
Resume
Cover letter
Application form: PDF or MS Word
Included in the application form or separately, the names of three references, with title, affiliation, relationship to you, and his/her email and phone number

Please email application materials to: Ms. Hitomi Taylor, Human Resources Assistant: employment@nbr.org. We are unable to personally acknowledge each applicant; only those applicants selected for interview will be contacted. Incomplete applications will NOT be considered.
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