UNDP Electoral Training Specialist (Myanmar)

UNDP - Training Specialist For Activities Related To Training Electoral Candidates Prior To The 2015 General Elections in Myanmar

This material is cross-posted from the Peace and Collaborative Development Network, http://internationalpeaceandconflict.org and appears to be an interesting opportunity for the Humphrey community.   This is meant for information sharing purposes only.  

Crossposted from UN Job List
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In November 2015, Myanmar will hold the first multi-party general elections since 1990, which will be a landmark in the country’s ongoing democratic transition, and heavily scrutinized. Elections will take place for national parliament and also the 14 region/state-level parliaments in over 45,000 polling stations around the country. This year will be the first time in 25 years that a majority of the voting population will be casting a vote in an election which is closely contested between parties, and there are high expectations amongst voters that elections will be free and fair. Elections take place in the context of an ongoing peace process, with violent conflict and insecurity still prevalent in some areas, including in Kachin, Shan and parts of the South East of the country.
The Union Election Commission, which will lead the preparations for the elections, and the Myanmar Police Force have identified that nationwide, the period where outbreaks of violence are of greatest concern is the campaign period. Tensions can escalate due to a combination of misinformation, misunderstanding and lack of trust. As the 2015 general elections will see the political context becoming more contested, there is an increased need to educate, not only the population as a whole, but also political party candidates, on political and electoral processes and best practices. Although the rules and regulations are disseminated by the Union Election Commission, the historical low levels of experience, which is impacting also on the level of knowledge, of political and electoral processes combined with an increase in party registration means that they are often interpreted differently by political parties and candidates. This increases potential for disagreement and procedural dispute, undermining credibility of the elections. Ensuring that the information produced and presented is trusted by stakeholders and there is a common and clear understanding of the rules and regulations is key to creating an enabling environment for peaceful and tranquil elections.
UNDP has set up a project to support the elections which will take place in November 2015. This consultancy takes place under Output 2 of that project, which covers ‘Increased understanding of roles and responsibilities of electoral stakeholders to contribute to peace and tranquil elections.’ Under this output, UNDP will provide civic education to  Amyotha Hluttaw candidates in 13 states and regions of Myanmar (all except Rakhine) to ensure that they better understand the election process and key rules and regulations around the various aspects of the electoral process.
This work is urgent, time sensitive, and important for successful and credible elections in Myanmar. As elections are set to take place in November, there is limited time remaining for preparations and implementation. This consultant would work closely with a Chief Technical Advisor and a small project team consisting of a UNV Election Information Officer, national officer and administrative support staff, to deliver activities in a tight timeframe, involving travel across several locations in the country, and close communication and coordination with both national and international stakeholders.
More Information about the assignment            
UNDP will achieve Output 2 through four stages, which this consultancy will support.
Firstly, UNDP will develop the information material and a Training of Trainers programme, including tailor made-presentation materials to be delivered by trainees to Amyotha Hluttaw  candidates at region and state level. Information materials will be developed based on existing rules and regulations for candidates, with the aim of producing a  booklet that expresses these rules and regulations in a simple way that can be easily understood and is not subject to misinterpretation. The information material developed for training and distribution will require careful consultation with the UEC to ensure that they approve the material in advance. This could be time consuming and will require that relations with the UEC is maintained at a high level and working level. The Chief Technical Advisor and project team will provide support in collecting this information and in consulting the UEC.
Secondly, UNDP will identify in each region and state people who are respected members of the community who could serve as trainers, disseminating information back to political parties’ candidates. A total of 26 respected community members, 2 from each region and state, will be selected to be trainers for each targeted region and state. One representative from each R/S election sub-commission will also participate in the training of these trainers. One Trainer of Trainers workshop will then be organized at the national level bringing together these respected community members and the region/state sub-commission members. In the workshops, the trainers will learn about the rules and regulations for candidates. They will be asked for their interpretation of the rules of regulations to ensure that they understand them properly and be tested on how they can deal with candidates’ questions and differing interpretations and correct them as necessary. They will also be trained in presentation techniques.
Thirdly, the trainers will return to their states and regions and deliver trainings on roles and responsibilities in elections directly to candidates. Candidates running for the Amyotha Hluttaw will mainly be targeted for such training and these will be expected to further distribute information back to their fellow party candidates running for the Piythu Hluttaw and Region and State Hluttaws. The trainings will be organized under the auspices of the region and state electoral sub-commissions. The trainers will convene candidates together, make presentations and distribute the booklets on the key rules and regulations and provide guidance on how they should be interpreted, as well as further materials. The candidates will also be provided with detailed information for where to find further information, and also presented with the materials to facilitate further information sharing. The trainings will not be skills based, but only focus on transferring information, which will allow for higher numbers of participants in each event.
Lastly, UNDP will ensure further outreach to parties and candidates by distributing further booklets with the support of electoral sub-commissions and developing a Q&A on the UEC’s website based on questions which candidates raise during and following the training.
Throughout the assignment, the consultant will support UNDP’s inputs into coordination working groups. The consultant will also provide advice to UNDP on the existing situation and risks. The consultant will, with the support of the Chief Technical Advisor, ensure that the Union Election Commission is consistently updated as to progress.
Duties and Responsibilities
Scope of Work
The objectives of the assignment are to support the development of information and training materials, train the trainers for the transfer of this information to political party candidates, and follow up on the preparations for organizing the trainings in 13 regions and states in Myanmar. This will contribute towards peaceful and tranquil elections in November 2015. Responsibilities will include;
Design an information programme for Amyotha Hluttaw candidates which will require:
  • Review of procedures, rules and regulations (with the support of the project team);
  • Develop Information materials on candidate  roles and responsibilities;
  • Develop content for a video explaining roles and responsibilities;
  • Develop materials for a Train the Trainers workshop.
Oversee preparation for the  two-day training of Trainer of Trainers workshop in Yangon (administration will be handled by the project team).Follow up and visit trainers in 13 states and regions capitals in preparation for and during the training of Amyotha Hluttaw candidates (these sessions will be organised by the trainers and the project team, not the consultant).
Support UNDP in information-sharing and coordination with national and international organizations involved in elections, particularly those supporting efforts to ensure elections are peaceful and tranquil; and
Contribute to internal UN and UNDP electoral reporting, as required by the Chief Technical Advisor.
Expected Deliverables, Target Date and payment
  • Signing of contract - 31 July - 10%;
  • Develop content of information material; booklet and information DVD for consultation with UEC - 7 August 2015 - 20%;
  • Design a ToT programme to train those who will conduct sessions on electoral processes and their roles and responsibilities - 21 August 2015 - 20%;
  • Delivery of   training of trainers - 4 September 2015 - 20%;
  • Oversight of the trainings for candidates in 13 states and regions capitals and report on the progress submitted - 30 September 2015 - 20%;
  • Follow-up of the trainings and final report submitted - 15 October 2015 - 10%; and
  • Contingency - As required.
Institutional Arrangements
  • Supervision: the consultant will be supervised by a Chief Technical Advisor for elections, who will approve all deliverables;
  • Reporting: the consultant will provide written updates of progress every two weeks, including a situation analysis on a monthly basis, to the Chief Technical Advisor;
  • Facilities provided by UNDP: UNDP will provide office space, printing, internet connection during working hours, transportation arrangements for missions and official travel, and transportation costs, accommodation arrangements in locations outside of Yangon (although consultant will provide for accommodation costs). UNDP will have one national officer, and one administrative assistant, who will support the completion of this work- they are supervised by the Chief Technical Advisor. UNDP will provide a translator to translate materials, and an interpreter or national facilitator for workshops and follow-up missions;
  • Facilities provided by consultant: Laptop, mobile phone and related costs, personal accommodation arrangements in Yangon, all costs for personal accommodation, transportation costs in Yangon, and all personal (non-work related) transportation costs;
  • Primary national stakeholder: Union Election Commission;
  • Stakeholders to provide technical support to: Union Election Commission, Region and State Election Commissions, political parties and CSOs in the UNDP-supported CSO networks; and
  • International organisations to coordinate with: IFES, International IDEA.
Duration of the Work
This work is urgent and extremely time-sensitive, as region and state level coordination structures and plans must be in place at least one month before the elections, which are planned for the first week of November in 2015. If consultants are not able to complete this timeframe, then the assignment would not achieve its objectives.
  • Expected Date of Completion: This work is to be completed by 15 October 2015- this deadline is essential, as elections are planned for the following month and delays will render assistance less relevant;
  • Expected Timeframe of Work: From signature to 15 October 2015. These target dates are based on estimates of a realistic timeframe for the completion of all workshops and technical assistance; and
  • Estimated Effective Working Days: Estimated working days are 60.
Duty Station
  • The consultant will be based in Yangon whilst developing materials and in intervening periods between missions, and will be required to present themselves at the office at least two days a week when in Yangon;
  • Travel is definitely expected to Nay Pyi Taw (the capital);
  • Other possible locations of travel are region/state capitals; and
  • Travel outside of Yangon is subject to approval from UN Department for Safety and Security.
Scope of Price Proposal and Schedule of Payments
Proposals must be based on an all-inclusive lump sum amount, as contract price is fixed regardless of changes in the cost components. Proposals must be inclusive of all costs with the exception of transportation costs for official travel to work locations outside of Yangon- as mission and training locations have not yet been determined.
Recommended Presentation of Offer
  • Duly accomplished Letter of Confirmation of Interest and Availability using the template provided by UNDP;
  • Personal CV or P11, indicating all past experience from similar projects, as well as the contact details (email and telephone number) of the Candidate and at least three (3) professional references;
  • Brief description of why the individual considers him/herself as the most suitable for the assignment, and a methodology, if applicable, on how they will approach and complete the assignment; and
  • Financial Proposal that indicates the all-inclusive fixed total contract price, supported by a breakdown of costs, as per template provided.  If an Offeror is employed by an organization/company/institution, and he/she expects his/her employer to charge a management fee in the process of releasing him/her to UNDP under Reimbursable Loan Agreement (RLA), the Offeror must indicate at this point, and ensure that all such costs are duly incorporated in the financial proposal submitted to UNDP.
to get P-11, Interest & Financial Proposal submission form, visit http://procurement-notices.undp.org/view_notice.cfm?notice_id=23643
Criteria for Selection of the Best Offer
UNDP will use a combined Scoring method – where the qualifications and methodology will be weighted at 70%, and combined with the price offer which will be weighted 30%.
Technical proposals will be evaluated:
Experience and education:   90% of which
  • Education: 10%
  • Experience in electoral matters: 40%
  • Experience in design and delivery of training: 40%
Brief description of methodology: 10%
Corporate Competencies:
  • Demonstrates integrity by modeling the UN’s values and ethical standards and acts in accordance with the Standards of Conduct for international civil servants;
  • Advocates and promotes the vision, mission, and strategic goals of UNDP;
  • Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability;
  • Treats all people fairly without favouritism.
Functional Competencies:
  • Good knowledge of the natural resource management particularly lake and watershed management, the concept of sustainability and sustainable development in the region and developing countries;
  • Ability to quickly grasp and synthesize inputs from a range of disciplines related to sustainable financial mechanism for environmental conservation;
  • Ability to advocate and provide technical advice on the relevant sector/theme;
  • Self-motivated, ability to work with minimum supervision;
  • Promotes a knowledge sharing and learning culture in the office;
  • Sensitivity to and responsiveness to all partners, respectful and helpful relations with all UN/UNDP staff;
  • Consistently approaches work with energy and a positive, constructive attitude;
  • Strong analytical capacity;
  • Excellent communications and advocacy skills;
  • Remains calm, in control and good humoured even under pressure;
  • Demonstrates openness to change and ability to manage.
Required Skills and Experience
Educational Qualifications:
  • University degree (bechelor or equivalent), preferable with a focus on sucial sciences, political sciences, or a related field.
Work Experience:
  • Minimum of 5 year relevant exprience in either elections or capacity building involving government, in conflict environments;
  • Previous experience developing and delivering trainings, especially targeting national stakeholders;
  • Familiarity with key issues and concepts in elections and civic education;
  • Familiarity with key issues in Myanmar preferred;
Language Requirement:
  • Full working knowledge of English languages, including excellent writing skills;
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