Programme Development Officer- S. Sudan, Nonviolent Peaceforce

Programme Development Officer- South Sudan, Nonviolent Peaceforce
Nonviolent Conflict Resolution

This is a featured post on PCDNetwork. Please cite PCDNetwork as the source of the posting in your application.

The Programme Development Officer, hereafter referred to as (PDO), is a key member of the programme development team, which is responsible for maintaining support and growing the programme in South Sudan. More specifically, the PDO works with the programme development team to: establish and maintain donor relationships, participate in programme development, write proposals, manage grants, monitor and evaluate projects and report to donors as per contractual agreements.


Support the South Sudan country team in defining programme development strategy, preparing proposals for donors, and negotiating contracts.
Contribute substantively to developing and adapting the organization’s fundraising strategy.
Work with the Senior Programme Development Manager to establish and maintain positive relationships with donors and potential donors.
Develop proposals, logical frameworks and proposal budgets. This includes soliciting ideas from field teams and programme staff, contributing creative ideas, coordinating with the programme management team, and packaging proposals to meet the specific needs of different donors.
Proactively follow-up with the donors following proposal submission to monitor progress, answer questions and amend submission as necessary.
Conduct and assist in the negotiations of donor contracts – within parameters agreed with the Head of Mission, Finance Manager and programme managers, and ensuring that costs including overheads are recovered, that NP systems are capable of generating the compliance information required by the contract, and that NP’s best interests are represented.
Help programme colleagues ensure that all project costs are included in budgets, where necessary by submitting proposals to more than one donor.
Pursue funding opportunities other than direct grants from donors, e.g. as a sub grantee or consortium member.
Actively search for funding opportunities through networking and by monitoring relevant websites

Grants Management
Maintain orderly files, and involve all internal stakeholders in communications on fundraising issues.
Prepare handover files for programmes and finance staff following the successful negotiation of donor contracts, ensuring that salient information regarding grant management is clearly flagged and communicated, and that all relevant paperwork is made available.
Convert donor budgets into internal budget formats, using budget lines which allow the NP accounting system to be used to generate donor finance.
Interpret the terms of, and in re-negotiating ongoing donor contracts when requested.
Coordinate with all departments to ensure contractual compliance in all areas of operation.

Narrative Reporting and Donor Liaison
Write/edit narrative donor reports using both qualitative and quantitative data from field teams.
Prepare reporting tools to be used throughout the implementation of the grant.
Assist in editing protection assessment reports and mission reports to ensure adherence to technical standards, communications guidelines and reporting regulations.
Contribute to team-wide communications and knowledge management, and participate in organisation-wide events and discussions on related topics/projects.
Foster relationships with donors and actively engage donors through meetings, invitations and informal email updates.

Financial Reporting
Liaise with the finance department in regards to financial reporting to ensure that financial reports are submitted on time, in adherence with financial reporting requirements, and that they correspond to the narrative reports.
Maintain oversight of project expenditure levels to ensure compliance to donor regulations and contractual compliance.
Working cross-departmentally to prepare budget revisions and NCEs as and when required.

Monitoring & Evaluation
Assist in the process of rolling out M&E tools to the field, and provide field teams with technical support to implement them. This may include conducting workshops for field staff on monitoring, evaluation and reporting.
Design and implement data management system for routine project monitoring.
Support Programme Assistant to monitor output and track progress towards indicators. Provide regular feedback to programmes on the progress of projects.
Work with M&E team to design and write the NPSS Annual Report.

Travel to field sites in order to enhance understanding of the context and programming for the purposes of developing proposals and reporting to/liaising with donors. This includes trips to remote field sites with challenging physical conditions.
Undertake other tasks reasonably expected of her/him

Education, Knowledge and Experience
Fluent English with excellent oral and written communication skills, including ability to analyse and present a cogent argument both in writing and orally.
Significant experience establishing and maintain donor relationships.
Track record of developing successful proposal packages, including narrative, logical frameworks and budgets.
Significant experience developing narrative donor reports under minimal supervision.
Experience tracking donor trends and opportunities.
Experience developing, implementing and utilizing M&E tools.
Experience negotiating contracts with donors and managing grants.
Experience of managing and prioritising a high workload with a flexible approach to changing environments.
Advanced knowledge of Microsoft Word and Microsoft Excel.

Experience implementing programmes in the field, ideally in humanitarian emergencies.
Knowledge or demonstrable interest in civilian protection, human security, violence reduction and/or peacebuilding.
A university degree in a relevant field.

Ability to set priorities, solve problems and analyse data
Ability to work and meet strict deadlines
Ability to manage information with discretion
Attention to detail
Ability to be creative and innovative in generating new ideas and undertaking research
Ability to work effectively and diplomatically in a multi-cultural environment
Ability to be a collaborative team player, willing to proactively help colleagues
Flexibility and adaptability
Comfortable living and working in highly fluid and insecure environment

This post is based in Juba, South Sudan with regular travel to field locations. For more information about NP and its work, as well as full details of the position and the application process, please go to NP’s website:

Deadline for submission of applications: 15th October 2017 (applications will be reviewed on a rolling basis).

Please email an updated CV, writing sample, and a letter of motivation that tells us why you are interested and ideally suited for this particular position to This is a featured post on PCDNetwork. Please cite PCDNetwork as the source of the posting in your application.

As we receive hundreds of applications for each position, only those selected for an interview will be personally contacted. Thank you for your interest in Nonviolent Peaceforce.

This material is cross-posted from the Peace and Collaborative Development Network, and appears to be an interesting opportunity for the Humphrey community.   This is meant for information sharing purposes only. 
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