Programme Manager, Nonviolent Peaceforce (Juba, S. Sudan)


Closes: Apr 19, 2018
Websitepeaceforce
Nonviolent Conflict Resolution

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To manage the implementation of Nonviolent Peaceforce, South Sudan (NPSS) protection programming and ensure effective staff management in logistically challenging and chronically insecure locations. The Programme Manager will be responsible for the overall management, implementation and monitoring of the Nonviolent Peaceforce (NP) project ‘Reducing Violence and Increasing the Safety and Security of Civilians in Greater Upper Nile, South Sudan’ (hereafter referred to as “the Project”).

The Programme Manager manages the implementation of NPSS programming across multiple field sites and project locations (static and mobile), ensuring the project is implemented in accordance with donor-approved proposals and budgets. The Programme Manager will support the strategic development of current and new programming in South Sudan. She or he will be the primary lead on the Project and will liaise closely with the Programme Development team for reporting and management. The Programme Manager will coordinate with other protection actors (child protection [CP], women’s protection/women’s participation in peacebuilding [WPP]/gender-based violence [GBV] prevention and general protection [GP]) and will be responsible for ensuring timely activity reporting and quality programming. The Programme Manager will be based in Juba with frequent visits to the field. The ideal candidate will possess project management experience in unarmed civilian protection (UCP) or protection in emergency settings and will have excellent research and analytical skills.

KEY OBJECTIVES/RESPONSIBILITIES:

Programme Management and Implementation
Responsible for the overall planning and effective delivery of the Project in accordance with the proposal, log-frame, key milestone and donor guidelines.
Produce a strategic plan that is site- and context-specific, utilizing NPSS’ UCP model and programmatic approach to protection implementation in the three focus areas (CP, GP and WPP).
Provide technical advice to teams on the development and implementation of the Project.
Collect and analyse contextual information and conflict dynamics and use that information to develop and improve the Project.
Guide teams in strategic planning, development of work plans and adapting programme implementation to meet needs in emergencies and rapidly evolving conflicts
Lead monitoring, evaluation and impact assessment; guiding field staff in data collection and analysis; coordinating with programme officers to produce appropriate ME&L documentation.
Work in close collaboration with the Deputy Head of Mission and the Program Development team in order to support appropriate development of new programming and supporting further development of current programming.
Engage in nationwide context analysis in order to inform program implementation and guide adjustments necessary to remain relevant.
Engage in direct programme implementation as needed, participate in integrated rapid needs assessments and emergency mobile response. Stand in as Acting Team Leader when necessary and provide guidance and support for field-based Acting Team Leaders as needed.

Representation and Advocacy
Represent NPSS in coordination and advocacy fora, with agencies, government officials, UN officials, local government and partners as it relates to the project
In collaboration with the Programme Development team, represent NPSS to donors, engaging in proactive communication to keep donors updated both formally and informally on the progress of the project and the evolving conflict and protection context in South Sudan.
Represent NPSS at the sub-national level (with local authorities in field locations) when Team Leaders request senior support.
Represent NPSS during donor visits to areas of operation and planning donor visits together with the Programme Development department and will whenever possible, accompany the donor on the field visit.
Provide guidance and direct support on access related negotiations in area of operation as needed.
Provide insight and support to the Program Development team and Deputy Head of Mission to identify new funding sources.

Financial Management
Be the primary budget holder for the project budget. Provide budget and financial management oversight, coordinate with the finance department to monitor expenditure, ensure appropriate burn-rate and appropriate decisions that balance programming needs and the status of the grant.
Provide approvals for all expenses related to the project and ensure with finance that all expenses are booked accordingly
Coordinate with finance manager to review and correct finance reports prior to submission for donor reporting.
Alert Deputy Head of Mission and fundraising personnel of budget revision requirements and funding shortfalls; make recommendations for corrective action as necessary.
Supervise field level cash management, ensuring field level bookkeeping is done according to NPSS policies and procedures, records are transported to Juba and irregularity is minimized and corrected.
Prepare budget forecasts in collaboration with Team Leaders and supervise field cash management
Supervise and ensure that teams comply with their internal and external reporting requirements and that complete documentation is received in HQ.
Review coding for all field level expenses in accordance with approved project budget.

Monitoring and reporting
Oversees preparation of quality and timely reports for submission to NP’s programme development team.
Develops and implements monitoring and evaluation strategy of the project closely with the M&E Officer and program development manager.
Implements NP procedures for internal monitoring and reporting of activities in accordance with project objectives and indicators and ensures regular communication and reporting Senior Programme Manager and Programme Officers.
Ensures periodic project reviews and lesson learning exercises are conducted and documented.

Operational Management
Serve as programme security focal person, coordinating with Head of Mission and Security Manager.
Serve as interlocutor between field teams and programme support departments in Juba (HR, Finance and Operations), ensuring that the needs of field teams are met and that field teams are fully aware of what is happening operationally in Juba as it relates to their sites.
Actively develop and enhance mutual understanding between field teams and Juba programme support functions.
Participate in Juba grant inception process with programme development, finance and operations and then lead grant inception process with field teams in partnership with Programme Development department.
When requested, contribute to donor reporting for area of operation.
Serve as senior staff in emergency situations, coordinating with Head of Mission, Deputy Head of Mission and Safety and Security Adviser.
Ensure efficient operational systems in place, coordinating with Country Logistics Manager to ensure compounds are functional, procurement needs are met and vehicles are running well

Personnel Management
Serve as Line Manager for Team Leaders as appropriate.
Facilitate field team performance reviews – directly conducting 360 performance reviews for Team Leaders.
Coach and guide staff on field-based personnel management, ensuring with the support of Human Resources, that South Sudan labour law is adhered to and NPSS Human Resources policies are understood and implemented.
Ensure sufficient level of staffing, identifying the need for new recruitment in a timely fashion.
Participate in recruitment panel for international programme staff.
Work with underperforming staff by developing and implementing performance management plans. Support Team Leaders to do the same for members of field teams.
Support Team Leaders to manage difficult HR issues, delivering difficult or unpopular messages such as warnings when needed.
Facilitate strong staff morale and positive working environment in area of operation.

QUALIFICATIONS AND COMPETENCIES:

A. Education, Knowledge and Experience
Post-secondary education in refugee law, human rights, international human rights law, international humanitarian law, negotiation, mediation, human security or related field.
5-7 years work experience in human security, refugee or civilian protection.
3-5 years management experience in complex security environment.
Demonstrated experience working with state authorities, negotiation and mediation.
Demonstrated ability to live, work and solve problems independently and effectively in remote, highly challenging locations.
Demonstrated ability to analyze conflict, security and political contexts.

B. Skills

Independent Judgment/Analytical:
Ability to set priorities, solve problems and analyse data
Ability to manage information with discretion
Demonstrable conflict analysis skills: identifying entry points and designing prevention and protection strategies

Interpersonal:
Ability to communicate effectively with individuals both horizontally and vertically as well as motivate and provide leadership to team and to work in a multicultural environment
Solutions-focused, creative problem solver
Proven ability to build relationships with the full range of actors including government, chiefs, military, police and non-state actors
Genuine commitment and interest in living and working at the community level
Flexibility and adaptability

English Language:
Ability to interact confidently in English with colleagues and external contacts, to write documents and reports, and to present effectively relevant information
Information Technology: Good skills in Microsoft Office applications
Hardware IT skills a definite asset

C. Other Specialized Requirements
This position requires travel to remote field sites, including locations with no electricity or running water with limited access to communications.
This country programme is a complex security environment where conditions change rapidly – experience in insecure environments is essential to success in this position.

HOW TO APPLY

Please email your updated CV together with a letter of motivation that tells us why you are interested in this position and how you are ideally suited to this particular position.

Email address is: recruitnpss@nonviolentpeaceforce.org

As we receive hundreds of applications for each position, only those selected for an interview will be personally contacted.

This material is cross-posted from the Peace and Collaborative Development Network, http://internationalpeaceandconflict.org and appears to be an interesting opportunity for the Humphrey community.   This is meant for information sharing purposes only. 
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