UofM CEMH/CMS Grad Asst Job Description Spring 2019

CEMH/CMS Graduate Assistant Job Description Spring 2019

The Center for Early Modern History and the Center for Medieval Studies anticipate hiring one 50%-time Graduate Assistant to fulfill the tasks specified below for spring semester 2019. Candidates must hold ABD status and qualify for the lower (post-thesis credits) tuition rate. Candidates from any department are eligible to apply.

Required qualifications include excellent organizational skills and attention to detail; ability to interact with scholars, students, and the public in a professional manner; and experience with the appropriate computing skills to fulfill the designated tasks listed below. Preferred qualifications include knowledge of the medieval and/or early modern periods (c. 500-1800); experience with event planning, publicity, and office-related email communications, and familiarity with basic financial processes, including budgeting and expense tracking.

Interested candidates should send (1) a cover letter detailing their interest in and qualification for the position, (2) a current c.v., and (3) the names of three references to cemh@umn.edu.

Application deadline: Friday, November 2, 2018.

Specific job duties include:
Graduate assistants are expected to spend 20 hours in the office or staffing events each week, assisting with events management:
  • Coordinating publicity for events (making flyers, web listings, arranging co-sponsorships).Working with IGS staff in event management (preparing itineraries for visitors, reserving event rooms, set up);
  • Communicating with visiting scholars in preparation for workshops and conferences (confirming paper titles and tech needs, requesting abstracts and images, answering questions);
  • Staffing CEMH/CMS events (set up/clean up), including some evening lectures and workshops;
  • Supporting Center affiliated reading groups/workshops (ordering food, reserving rooms, etc.); and
  • Production and distribution of weekly e-newsletters (Constant Contact) for each center and one CEMH print newsletter per semester.
Office Management:
 Working with IGS staff in monitoring and logging expenditures and preparing reimbursement forms.
  • Researching and assisting in the preparation of grant proposals and reports on the Centers’ activities;
  • Preparing agendas/supporting materials and taking minutes for advisory board meetings;
  • Maintaining websites for both Centers;
  •  Fulfilling orders for books in the Minnesota Studies in Early Modern History and Ming Studies series;
  • General office tasks (monitoring CEMH and CMS email, ordering supplies);
  • Assistance in the planning and execution of the core intellectual missions of both Centers;
  •  Assisting the financials administrator RA where needed; and
  • Assisting the CSPW administrator where needed.
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